Creating a single payment order

Explanation

This section describes the general procedure for manually creating a payment order in the menu Creation, independent of whether it is a credit transfer (domestic or cross-border) or a direct debit.

→	Information on the specifics of creating a periodic payment order can be found in the section Creating a periodic payment order.

General procedure for order creation

Choose one of the following alternatives:

In the overview mask, click on .

When creating a payment order based on a template: click on New from template....

A detailed description on how to work with templates can be found in the section Working with templates.

Select the ordering party account.

Only those ordering party accounts are displayed which may be used for the selected payment format and which you are authorised to use. Which payment formats are permitted for an account is determined by an authorised user at the ordering party account.

If address data for the ordering party account is available in the application, this address data will be shown on the mask. You can change the address data. The changes you make will only be valid for the current payment order and not be saved for other orders.

To create a new ordering party account or change and permanently save the data of an existing ordering party account, select Settings ➔ Customer settings, tab Ordering party and record the data of the ordering party account – provided you have the respective rights and the ordering party accounts have not been defined by the financial institution (see section Managing ordering party accounts).

Select the business transaction.

It depends on your bank access whether and which business transactions are offered for selection. To view and - provided you are authorised to do so - update the available business transactions, proceed as follows:

a)	In the menu Settings ➔ User settings select the tab Bank accesses.
b)	Double-click on the bank access.
c)	Select the tab Order types or, if EBICS 3.0 is used, BTFs.
d)	To update order types/BTFs, click on Download and assign available <order types and/or BTFs>. The label of the button depends on the supported EBICS version of your bank access.

Select the payment method (only for certain business transactions).

Select manually enter the recipient account.

	If the recipient account already exists in the application and the address data of the recipient account has been recorded, this address data will be shown on the mask. You can change the address data. The changes you make will only be valid for the current payment order and not be saved for other orders.
	If you create a recipient account manually, you can save it permanently while creating the order.

To view or edit your known created recipient accounts out of the context of order creation, select Customer settings, tab Recipient accounts.

You can also export existing recipient accounts in a CSV file and import new recipient accounts from a CSV file to the application – provided you have the required authorisation. For more information, see section Creating a recipient account.

Enter the order details.

	Depending on the payment format (credit transfer (domestic and cross-border), direct debit) and payment method, you will have to enter different data.
	For some payment formats, the button Create discount... can be used to create corresponding discounts for up to two bills (not included in the standard scope of the application). The discount is automatically deducted from the specified amount. The bill data is copied to the remittance information.

Characteristics of the fields Payment category and Type of payment

	When payment files are created, the logical files (batch) are grouped into categories (field Payment category).
	During the authorisation check that determined whether a user may view or edit a payment, the type of payment (if specified) is considered.
	If the type of payment is not specified, the authorisation is checked via the category of the payment order.
	If none of the fields are specified, each user can read and edit the payment.

Select the category and type of the payment from the list or enter the values as free text.

If required, specify the booking type for batch orders



Single booking: all payments of a batch order are booked individually. In the account statement each payment of the batch order appears as a single item.

Note:

Single bookings are not supported by all financial institutions. For the single booking you may need to make a separate agreement with your financial institution.



Batch booking: all payments of a batch order are booked collectively. In the account statement the batch order appears as one item.



Bank default: the financial institution decides whether the payments of the batch order are booked individually or collectively.

Optional and if activated for you by your financial institution: record alternative ordering parties or recipients

You can record data for an alternative ordering party and/or recipient. For some payment methods, you can enter addresses to the name.

Save the data.

10.

Optional: multiple creation of payment orders

To create additional payment orders, click on Save and create next.

Use the displayed checkboxes to mark the fields you wish to copy from the payment you just created to the next creation mask.

You can mark individual fields as well as activate or deactivate whole field areas via the functionality All.

Click on Next.

11.

In the detailed view of a created payment order, you can trace the history of the payment order via the tab History.

Having created the payment orders, you send the payment orders to the financial institution. You can either send every payment order individually (for example, directly after creating it) or send multiple payment orders as a batch.

Only for EBICS bank accesses: all payment orders you have created but not sent yet are displayed in the file outbox (menu File manager ➔ File outbox) (see section Creating order files and sending them to the financial institution).