Creating order files and sending them to the financial institution

 
Explanation

Once you have specified for a single order that you wish to send it, or have select multiple orders to be sent, the following steps are performed:

The application creates order files out of the payment orders.

If you have selected only one payment order, or if you wish to send a payment order upon having created/edited it, an order file with exactly one payment order is created.

If you have selected multiple payment orders in the overview mask, the application checks how many order files must be created.

Orders that, among others, match the following criteria are collected in an order file:

The orders have the same order type or the same BTF.

The ordering party accounts have the same BIC or the same bank code.

The orders contain the same booking type.

The orders have the same execution date.

The orders are not of the order type RFT (MT101 payment).

MT101 payments are not collected in order files. An individual payment file is generated per each MT101 payment.

The application checks whether the bank access for the account details indicated in the payment order is unambiguous. If the bank access is not unambiguous, the application offers you the matching bank accesses for selection.

Note:

Whether you can work with multiple bank accesses in the application is determined by the operator of your application.

Only for EBICS bank accesses: depending on which authorisation procedure has been specified for your bank access, you proceed as follows:

Authorisation procedure Release with electronic signature

You sign the order file(s) with your configured security medium.

Note:

If your user or the ordering party account has been assigned an order limit, you can only sign orders that are within the scope of the order limit.

Note that the order limit always refers to the entire order file. An order file can contain multiple single orders.

After a successful check of your signature, the order files are sent to the financial institution.

Authorisation procedure Release by accompanying note

The order files are sent to the financial institution without an electronic signature (as D files).

These files must be post-edited at the financial institution.

Authorisation procedure Ask upon sending

During each sending process of a payment file, the application asks whether the payment order shall be signed electronically by you or not.

You can check which authorisation procedure is currently specified for your bank access in the mask Settings ➔ User settings, tab Bank accesses, double-click on the bank access, field Authorisation procedure.

If your user or the ordering party account has been assigned an order limit, you can only sign or release orders that are within the scope of the order limit. Note that the order limit always refers to the entire order file. An order file can contain multiple single orders.

The signed or released order files are sent to the respective financial institutions either synchronously or asynchronously.

The result of the file transfers is displayed in the status overview (menu Order status ➔ Status overview).

The following sections describe how to create order files out of payment orders, how to sign EBICS order files electronically or release FinTS orders, and how to send them to the financial institutions.

It is assumed that your EBICS bank access has been set up with the authorisation procedure Release with electronic signature.

Procedure for sending a single payment order directly to the financial institution

1.

In the creation mask of the payment order, click on Send....

If you have not saved the payment order yet, click on Save and send in the confirmation mask.

2.

Check the displayed order data.

If required, open the accompanying note and the content list and/or download it to your computer.

The procedure for signing and releasing operative orders is described in the section Details of the electronic signature (EBICS) or release (FinTS).

The payment order is sent to the financial institution.

Procedure for creating an order file from the order creation for a single payment order (only for EBICS orders)

1.

In the creation mask of the payment order, click on Create file....

The order file is created for the single payment order and is moved to the file outbox.
 

A corresponding information mask is displayed.

2.

To go to the file outbox, click on Go to file outbox in the information mask.

The editing options you have in the file outbox are described in section Editing order file(s) in the file outbox.

Procedure for creating one single or multiple order file(s) for multiple payment orders and sending them

1.

Using the checkboxes in the overview mask (e.g. menu Creation ➔ Transfers), mark all payment orders you want to create order files for.

2.

Click on Send.

A mask opens and displays information on the orders that you selected.
 

Based on the bank access and order type/BTF, the application checks how many order files must be generated and signed by you or authorised via TAN input.

3.

Check the displayed order data.

For EBICS orders: if required, open the accompanying note and the content list or download it to your computer.

4.

For EBICS orders: click on Sign.

You sign all orders in one step.

The procedure for signing EBICS orders is described in section Signing EBICS orders electronically.

5.

For FinTS orders: if required, click on Send TAN.

You release all payment orders that are contained in the order file in one step via the TAN procedure.

The procedure for releasing FinTS orders is described in section Releasing FinTS orders via TAN procedure.

Procedure for creating single or multiple order files for multiple payment orders (only for EBICS bank accesses)

1.

Using the checkboxes in the overview mask (e.g. menu Creation ➔ Transfers), mark all payment orders you want to create order files for.

2.

Click on Create file

Based on bank access and order type/BTF, the application checks how many order files must be created and puts them into the file outbox.
 

In the displayed information mask, you will see how many order files were created and moved to the file outbox.

3.

To go directly to the file outbox, click on Go to file outbox.

The editing options you have in the file outbox are described in section Editing order file(s) in the file outbox.

Relevant topics